Mount Miguel High School

Records Requests Instructions

Records Requests Instructions

Refer to the sections below according to your profile and make your selection from the tabs above.

Section A - You are an Active Student or recent grad (grad. in last school year). **Final Transcripts 
 
Section B - You are a Former Student or CAHSEE retroactive exemption student (Senate Bill 172)
 
Section C - You are a Third party requesting education verification and/or Other Records
 
 
 

Special Education Records ONLY 

For IEP  - Special ED records, fax request to 619-697-0794, Attn. Renee Renfroe.
 

For 504 - fax request to 619-697-0794, Attn. Suzie Panarisi.

 
 
 

CUMULATIVE STUDENT RECORDS  - Fax request to 619-644-8408 Attn. Alan Garcia

 

Assessment Test Records - Fax request to 619-465-9774 Attn. Heather Szafraniec

 
 

Records Department office hours M-F 8 AM to 12 PM and 1 PM to 3 PM

Records Fax: 619-644-8408

Records Phone: 619-667-6430   **Information will not be verified over the phone


Section A: Active Students & recent grads

 

Section A

Active Students, recent grads (graduated in last school year), and Final Transcripts

 
IMPORTANT: Information will not be verified over the phone, DIPLOMAS CANNOT BE DUPLICATED & Official Transcripts cannot be faxed.  An Official Transcript is considered an official documentation of graduation by colleges and employers.  We process request in the order they are received and the processing time can be from 1-5 working business days, except during peak times (end of school year).
 
***If you graduated from Adult School, Phoenix Program, or another school, you must contact the corresponding office since those records are not kept at MMHS.
 
***If you need an Unofficial Transcript, you can get it by accessing your Infinite Campus Student Portal.
 
 
 

Official Transcript and Final Transcript

 
- You’ll need to login using your Mount Miguel High School email; for help contact the counseling office at 619-667-6439.  
 
* Read ALL instructions first
 
* Complete all sections
 
* Forms missing information and/or unreadable will not be processed.
 
  
* There is NO FEE for current students and recent grads (graduated in last 12 months).
 

NOTE:  Recent grads, if you can't access the online form, go to section B (below) and follow the

             instructions.  *****Payment is NOT required, but under receipt number you MUST

             enter your student ID number.

 
 
Records Department office hours M-F 8 AM to 12 PM and 1 PM to 3 PM

Records Fax: 619-644-8408

Records Phone: 619-667-6430   **Information will not be verified over the phone
 
 

Section B - Former Students

 

Section B

 Former Students

 
IMPORTANT:
 
- If you graduated from Adult School, Phoenix Program, or another school, you must contact the corresponding office since those records ARE NOT kept at MMHS.  See some of the links below.
 
     GED       TASC       HiSET       Adult School & Phoenix Program
 
At Mount Miguel High School:
 
- Information will not be verified over the phone, DIPLOMAS CANNOT BE DUPLICATED & Official Transcripts cannot be faxed.  An Official Transcript is considered an official documentation of graduation by colleges and employers.  
 
- Former students must request their own transcripts online, in writing by mail or in person.  *Parent or legal guardian may request records if student is under 18 years old, but must include copy of valid ID as well as student ID.  
 
- We process request in the order they are received and it might take up to 5 working business days once ALL requirements are received.  Expect longer delays at the end of the school year.  If you will be requesting via mail, allowed transit time.  *All Official Transcripts are sent via USPS.  
 
 
- Records other than transcripts, are kept on file only for 5 years after graduation or last date of attendance; records are destroyed after 5 years for data security.

CAHSEE RETROACTIVE EXEMPTION (Senate Bill 172)
- Students who did not passed the California High School Exit Exam, but completed all other graduation requirements (2006-2015), are now able to get their high school diploma and official transcript.  
- If you are one of these students, and this is the first time you're requesting a transcript, you must meet with a counselor first.  Do not submit a request if you have not met with a counselor.
Our counseling office number is 619-667-6439, make an appointment.
 
 

Online Transcript Request


A convenient way to request your transcript or records.  You need to complete all 3 steps in order or your request will NOT be process.

Step 1 - Pay online - Popup blocker must be disable. Save copy of receipt. Pay Transcript NOW   
  
Step 2 - Complete the Online Transcript Request (OTR) - Submit OTR NOW
 
Step 3 - In 1 email send: full name, date of birth, copies of payment receipt & valid picture ID
              See Email format for OTR here.  ***Send the email to ajgarcia@guhsd.net 
 
Forms received without payment, unreadable or missing information will not be processed.
 
 

In Person or Mail Request

 
These are alternate ways to request your transcript or records.  Here are the steps to follow:
 
Step 1 - Download, fully complete and sign the Transcript & Record Request Form - PDF  
 
Step 2 - Make a copy of your valid picture ID
 
Step 3 - Get a money order, money gram, or cashier checks for exact amount to pay for transcripts
              ($2.00 per transcript).  ***Checks, American Express & billing are not accepted/available.
 
Step 4 - Bring in person all documents including payment, or send them via mail.  
 
We process request in the order they are received; bringing the documents in person does not speed up the process.  Once we processed your request, you'll receive a confirmation email.
 
Forms received without payment, unreadable or missing information will not be processed.
 
 
 
Records Department office hours M-F 8 AM to 12 PM and 1 PM to 3 PM

Records Fax: 619-644-8408

Records Phone: 619-667-6430   **Information will not be verified over the phone

Section C - Third Party request

 

Section C

Third Party request, education verification & other records

 
MPORTANT: Information will not be verified over the phone, DIPLOMAS CANNOT BE DUPLICATED & Official Transcripts cannot be faxed.  An Official Transcript is considered an official documentation of graduation by colleges and employers.   *Parent or legal guardian may request records if student is under 18 years old, but must include copy of valid ID as well as student ID.  Transcript request will not be process until request form, payment and a copy of IDs are received.  We process request in the order in which they are received and it might take up to 5 working business days after all requirements are received to process request. Expect longer delays at the end of the school year.  If requesting via mail, allowed transit time for your request to arrive to us. *All Official Transcripts are sent via USPS.  If former student graduated from Adult School, Phoenix Program, or another school, you must contact the corresponding office since those records are not kept at MMHS. Records other than transcripts, are kept on file only for 5 years after graduation or last date of attendance; records are destroyed after 5 years for data security.

 

Education & Attendance Verification ONLY

 
Fax request to 619-644-8408, emails are NOT accepted, and request must include the following:

1- A signed Release of Information from the person you are requesting information,  ***3 pages max.
 
2- Full legal name used while attending Mount Miguel High School (Maiden name)
 
3- Year of graduation or last year of attendance
 
4- Full date of birth (Month / Day / Year)
 
Requests missing any information will not be processed.
 
 

Transcripts & Other Records

 
Request must be send via mail and must include:
 
1- A signed Release of Information from the person you are requesting information, ***3 pages max.
 
2- Full legal name used while attending Mount Miguel High School (Maiden name)
 
3- Year of graduation or last year of attendance
 
4- Full date of birth (Month / Day / Year)
 
5- Payment in the exact amount, $2.00 per transcript/record. 
    We ONLY accept money order, money gram, or cashier checks. 
 
 
Requests missing any information or missing payment will not be processed.
 
 
 
Records Department office hours M-F 8 AM to 12 PM and 1 PM to 3 PM

Records Fax: 619-644-8408

Records Phone: 619-667-6430   **Information will not be verified over the phone